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AP Specialist

Summary

The successful candidate will be responsible for full cycle accounts payable processing.  This candidate will validate, process, and ensure timely payment of invoices, check requests, and expense reports.  The candidate will utilize MAS200, EZCAP 6.0, Outlook, and Excel on a daily basis.  The candidate must be organized, detail-oriented and self-motivated.  The candidate must possess good oral and written communication skills.  The candidate will assist the Accounts Payable Supervisor in implementing process improvement.  The candidate is required to preserve the confidentiality of any information that flows into the department and into the company as well as all information protected by HIPAA.

Duties and Responsibilities

  • Act as primary contact with vendors and clients such as answer inquiries from vendors, suppliers, and employees, and research discrepancies.
  • Analyze, prioritize, review, and audit invoices, expense reports, and check requests. Obtain required vendor approvals and ensure proper coding.
  • Maintain a timely and accurate entry in recording transactions and payment of the Company’s obligations through the Sage MAS200 and EZ-CAP 6.0 software.
  • Processing may involve utilization of website downloads of invoices/statements in Excel or PDF format. Setup and schedule ACH payments as required.
  • Responsible for positive pay, weekly check stock inventory, and upload of payment backup in Sage MAS200.
  • Review and properly age invoices utilizing Aged Trial Balance.
  • Periodically review stale-dated checks and ensure proper disposition.
  • Reconcile vendor statements, and maintain files for accounts.
  • Assist in monthly closing and special projects as needed including monitoring any recurring charges, as well as, performing any A/P reclassifications necessary for the proper matching of expenses by period.
  • Maintain accurate information concerning Company’s 1099 Policy and handle all 1099 reporting activity at year-end.
  • Complete additional assignments and projects as required by the Accounts Payable Supervisor, Finance Manager, Controller, and CFO or other administrative team members.

Education and Industry Knowledge:

AA degree or an equivalent combination of education, training, and experience is required. Minimum 3 years of experience with accounts payable processing.  Intermediate to Advanced Excel skills required.  MAS200 and EZ-CAP® knowledge a plus.

Knowledge, Skills and Abilities Required:

  • Strong organizational, analytical and oral/ written communication (English) skills required.
  • Intermediate to Advance level in MS-Excel 2013 or
  • Proficiency in MS Office and PC skills required.
  • Ability to perform multiple tasks while maintaining productivity and quality standards.
  • Ability to work well with others in a professional, team-oriented
  • Must be able to perform independently according to departmental standards with little supervision.
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